Inserting and labelling figures & tables
In reports, figures and tables should be labelled and numbered sequentially. In short reports, figures should be simply labelled Figure 1, 2, 3 etc, while in longer reports with chapters or sections, the number should indicate both the chapter and the number of the figure, eg 2.5.
To insert a picture from file in Word:
Inserting pictures in Word (PDF 185 KB)
Titles versus captions
Titles are usually placed above tables and captions below figures, however this can vary. The title should explain the graph or table independently from the text but remember to connect your text to the illustration by referring to it.
Introducing graphic materials
Graphic materials, ie figures, tables, illustrations etc, should be positioned as close as possible to the corresponding text and cited appropriately, both in the text and the reference list. You will need to tell the reader what the graphic material represents, eg point out any important trends, generalisations etc, and summarise and conclude the information.
Examples of introducing graphic material
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